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State Education Agency (SEA)

K12 Data Collection and Management System

Your SEA data collection and management solution.

Other vendors consider a statewide student information system to be a state in which every district uses the same student information system, but they provide no system for the State Education Agency (SEA) to use and no uniform, real-time, transparent and accurate method for the SEA to collect data from their districts. In 2002, Infinite Campus created a new way for SEAs to collect and manage K12 data in real-time that does not require all districts to use the same SIS or FIN systems statewide. Sixteen years later we continue to enhance this system every four weeks. Let your districts use the systems they want and let your SEA use the Infinite Campus State Edition.

Advanced SEA Operational Data Store (ODS)

  • All years and all district data are available in real-time in one database. Annual data is not stored in separate databases and data is not overwritten as students move from one district to another.
  • The ODS stores unlimited historical student, staff, course, finance, general ledger, human resource, behavior, attendance, grade, graduation, IEP, PLP, assessment, health, progress, program data and much more.
  • Provides an intuitive SEA GUI that allows easy navigation, searching and reporting.
  • The SEA ODS can easily transfer data to other third-party SEA systems by multiple different methods.

Horizontal Bi-directional Data Flow

  • Real-time enrollment overlap detection, management and resolution tools.
  • Student and staff local district to local district record transfers (demographic, census, transcripts, IEP, health, behavior, attendance, qualifications, employment data and much more).
  • Data import tools for local districts to streamline records transfers, reduce workload and ensure data accuracy.

Vertical Bi-directional Data Flow

SEAs can push the following items out (down) to their local districts in real-time:

  • Statewide announcements, notices, surveys and videos.
  • Generate, issue and manage unique student and staff identification numbers.
  • Custom SEA-created pages, tabs and fields.
  • Assessment results, statewide course masters, uniform chart of accounts, state education standards and much more.
  • Unlimited SEA created data validations, queries and filters to run against district data to ensure accuracy before district certification.

SEAs can pull in (up) the following data from their local districts in real-time:

  • All K12 data that is required by law for the SEA to collect. Our SEA ODS supports over 5,000 data objects.
  • SEAs can collect data in real-time or in data certification snapshots or a combination of both methods.
  • SEAs have the ability to resync data by district, school, object, etc., reducing and fixing errors in the SEA ODS.

Provides a transparent, timely and accurate data certification process where both the SEA and local districts use the same system to certify their data.

Ability to Deploy Numerous District-level Data Systems Statewide

  • SIS
  • IEP
  • Health
  • Grade Book
  • Finance
  • LMS
  • Human Resource
  • RTI
  • Food Service
  • FRAM
  • Payroll
  • Scheduling
  • Assessment
  • Behavior
  • Messenger System
  • Online Registration

History of State Edition

2002 South Dakota Department of Education

The state of South Dakota’s Department of Education chose Infinite Campus to provide all of South Dakota districts with a cost effective solution to manage student information. The entire statewide implementation only took about 18 months. With each of the districts using best practices for data entry, the state has a true transactional data warehouse providing the ability to analyze information to detect trends in real-time, make adjustments as needed and plan ahead for the future.

2006 Bureau of Indian Education

Infinite Campus then embarked on implementation with the Bureau of Indian Education (BIE) in 2006. BIE has 186 districts in 23 states across the U.S. with the entire spectrum of technology capabilities from novice to expert.

2007 Montana Office of Public Instruction

The Montana Office of Public Instruction (OPI) was unique in that they chose to implement the Infinite Campus State Edition (ICSE) without offering the Infinite Campus District Edition (ICDE) to their districts. The focus of this implementation was to support a unique state ID assignment and allow data collection via uploads to the state.

2007 Kentucky Department of Education

The Kentucky Department of Education (KDE) implemented ICSE in 176 districts in just 30 months. The KDE now enjoys not only the benefits of ICSE, but the ability to analyze a rich set of student data available in real time, not just at state reporting times.

2015 Hawaii Department of Education

HIDOE’s unique geographic and educational structure requires a partner with specific experience to meet the requirements of both a district and a state customer. Infinite Campus is the only vendor who has 1) developed an SIS in use by districts the size of HIDOE, 2) manages data for both districts and state departments of education and 3) has the proven ability to handle large district and statewide implementations on time and on budget.

2015 Nevada Department of Education

With the selection of Infinite Campus for its statewide data collection system, the Nevada Department of Education (NDE) becomes the sixth Infinite Campus statewide customer. NDE found Infinite Campus to be the only vendor with an off-the-shelf K12 state department of education data management system.

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