The NASIS program was recently updated from version 2010.1.0931 to 2010.1.0943. Many bug fixes and other changes are included in this update. For full details, release notes are available on the

Patch Bundle 0935
• Lockers - 0935
• Health - 0935
Patch Bundle 0939
• Behavior Letter Wizard - 0939
Patch Bundle 0943
• Immunizations - 0943
• Fees - 0943
• Plan Copier - 0943
• Process Inbox Logic - 0943

For a PDF summary of the highlights, click here.

Helping You Help Yourself
Help Staff Spend Less Time on NASIS and More Time with Students

Ever wish you had time and resources to train your teachers all the cool stuff you learned about NASIS? Your wishes are coming true. There are many resources available that will help users get NASIS training. The more users are using NASIS, the more successful NASIS will be in your school.

Recently schools have been submitting cases requesting the NASIS team combine, or in some cases delete, a duplicate person or two. The NASIS team has developed a more efficient way to handle these requests by running a SQL query to look for all duplicate people on your system. The results of the SQL query are then put in a spreadsheet and attached to the support ticket. Our goal is to be able to merge, combine or delete en masse rather than one or two at a time. Here is an example of what the spreadsheet might look like:

ENLARGE

When a school receives the spreadsheet we are asking them to review each pair of possible duplicates. Schools should indicate which pairs are confirmed duplicates and identify which person record has the most current Identity information. You can find and review these records by doing an All People search in NASIS. If the person (student, staff, contact) has been entered previously, multiple records for the same person will appear in the search results. Please do not to change the format of the results because it may prevent the NASIS team from being able to run their tool to combine records. Duplicate student records with differing NASIS will have one of their NASIS IDs archived in a previous NASIS ID custom field.

Remember to avoid creating duplicate students by performing an All People search on your local NASIS edition. If no student appears, find the student on the Bureau’s State Edition by using the Student Locator and choose/use that record. The Staff Locator should be utilized in the same manner.

ISEP Verification and Certification is the Education Line Office (ELO) process that verifies student eligibility. ISEP funding is distributed to schools and dormitories based on enrollment eligibility. For details on the eligibility process, please refer to the ISEP User Guide found on the NASIS Project Portal.The Verification reports are available in the NASIS District Edition and State Edition. The Certification report is available in the NASIS State Edition only.

The ISEP Instructional Certification Report is used to certify instructional facilities separate from residential facilities. The report covers the entire academic school year. ISEP Certification is a two-step process involving verification and certification of student information. The ISEP Verification Report is generated and printed, then evaluated by the school and ELO. As errors in the data are found and corrected in the District Edition, the Verification Report is re-run and reviewed again. The process of running the Verification Report, evaluating the student information, and correcting errors is repeated until the data is considered accurate. Schools can also use the BIE Validation report to help audit ISEP data. When the school and ELO confirm that the data is accurate in the Verification Report, the Certification Report (a formal roster) is run and the data is printed and signed by the ELO, school principal and the school board chairperson. Certification is the official endorsement of the roster (student list). To ensure no changes are made to the data after certification, a digital copy is archived and a printed copy is signed by the ELO and school officials and submitted to the BIE.

This article helps answer the following questions: What is NASIS? Does NASIS ever change? If so, why and when? What is the update process? How can I find details on what changes will occur?

The Native American Student Information System (NASIS) is a software application that is available to users over the internet. The servers that run the software are hosted in Albuquerque, NM. Each Bureau Funded School has their own District Edition, which consists of a Web site and a separate database to store their data. Data for students who transfer between BIE schools can be shared through the Records Transfer tool. Data used for BIE reporting is automatically shared with the Bureau via synchronization to the State Edition. Access to data on any site is controlled through tool rights, which can be assigned to user groups.

Like other software applications, NASIS is regularly updated. Updates often include fixes to problems with the software or address security vulnerabilities. Sometimes these updates also include enhancements to existing functionality or new features. Infinite Campus is the software company that develops NASIS, and they release updates on a reoccurring 4 week cycle. Every time an update is released, Infinite Campus publishes a document (Release Notes). These documents provide details about changes that have been made in each update and are available for all users to review on the Support Portal.