If you are concerned about the loss of your NASIS data in the event of a natural disaster or as a result of human error, then rest assured. All of the NASIS databases are backed up nightly. For added security the backups are also compressed, encrypted, cataloged with a randomized naming convention, and stored in a remote location. Please note, your school is still strongly encouraged to keep any supporting physical documents on file.

 

In the event that your school needs access to one of your backups, it is important to contact the Campus NASIS Support team immediately with the last known date when your database contained the information you need restored. This will enable Campus to respond to your request in timely manner and begin the rather intensive process of locating your backup, extracting and decrypting the data, and restoring it from our remote location.

 

Often there is a need to restore specific isolated data, which means that SQL scripts will need to be run to copy data across from your back up to your production database. Because the entire recovery process is quite complex in terms of the number of steps and people that need to be involved, there is a fee associated with restoring data that has been lost as a result of human error.

 

Since the fee is specific to the time it takes to recover and restore data, the sooner a school notices that there is missing data and submits a request for it to be restored, the easier it will be for Infinite Campus to fulfill their request, and thus the smaller the fee.  If only a handful of records were affected, a school may want to consider manually restoring the data, as opposed to creating a purchase order request to have the data restored from a backup.

 

The Campus NASIS Support team would be happy to answer any questions you may have regarding the NASIS backup and restore process.

 

The BIA/BIE initiated Family and Child Education (FACE), an integrated model for an American Indian early childhood/parental involvement program.  FACE primarily serves families with children from prenatal to five (5) years of age by providing early childhood education, adult education and parenting services.

 

The BIE wants schools that are involved in this program to create a separate calendar for their FACE program.

 

Creating a FACE calendar is similar to creating a regular calendar.  First, create a blank calendar and complete the items in the Calendar tab set;  Calendar, Grade Levels, Terms, Period Schedules and Days. It is suggested that you use a full year term and an AM/PM period schedule.

 

The grade levels F1, F2 and F3 should be used specifically for the FACE program. If students are in the regular academic calendar, as well as receiving services in a FACE program, they will need an enrollment in each calendar using the appropriate grade levels associated with those calendars. Once a student is no longer receiving FACE program services an enrollment in the FACE calendar is no longer necessary. However, the student will still have an active enrollment in your regular academic calendar.

 

Please follow this link to view a Power Point presentation from the BIE on this topic:

 

 

If you would like assistance creating a FACE calendar, please have an authorized support contact call NASIS support at 1-800-605-7570.

 

The Transportation tab lists the bus number, bus in and bus out times, and bus stops for a student. A student’s personal vehicle information can also be entered on this tab.

 

To use the Transportation tab, the NASIS Administrator needs to set up the bus detail information under System Administration>Transportation. In this example, the bus number and bus driver’s name are entered in the number and description fields. Choose a number and description method that is meaningful for your school.

 

 

 

Two System Preferences have been added to control the display of health conditions.

The Flagable Health condition preference gives districts the option to display health flags for students. If this preference is set to Yes, it will be possible for flagable conditions to appear in the student Toolbar. If it is set to No, conditions will not appear in the student toolbar even if they are marked as flagable. The condition flag is a blue EMS icon with the words "Health Condition" next to it.

 

 

 

 

It is often difficult trying to figure out how GPA is calculated in NASIS. There are three types of GPAs that schools are looking for; each one of them distinct and used for a different purpose. They are the Term GPA, Cumulative GPA, and the Rolling Cumulative GPA. The Term GPA is used to determine honor roll and dean’s list distinctions, and is displayed on the report cards or other canned reports. The Cumulative GPA is displayed on transcripts and used for class ranking. The Rolling Cumulative GPA is used to make a good prediction at what a student’s Cumulative GPA maybe at the end of the school year. The Rolling Cumulative GPA is helpful when deciding valedictorians or honor graduates. Here are some basic tips to follow when figuring out the GPA in NASIS:

 

ISEP funds are calculated directly from the data that schools enter into NASIS. It is important to each school that their data be accurate and complete. One way to check this is to periodically run your ISEP Instructional Verification report, located at the bottom of the index tree in NASIS in the module called “BIE Reports.” Path: BIE Reports>ISEP Instructional Verification

 

This report will help you identify if areas need to be revisited and updated in NASIS. For instance, it is often noticed that KG students are missing their tribal codes until well into the school year. With NASIS being a real-time information system, schools should focus on ensuring that all data is entered in a timely manner.

 

At the end of the year, school officials will be required to sign the ISEP Certification report, which is the official ISEP report. This report is pulled directly from the data that is input into NASIS by your school. To ensure a smooth process for your school and the ELO office, run your ISEP Verification and update areas that need it. If you need help  interpreting an ISEP Verification Report, please see the ISEP Verification User Guide on the project portal or give your TCE a call to get a copy e mailed to you.

 

Another way schools can check their data in NASIS is to run the BIE Validation Report that is in the same area as the ISEP Verification Report. The report validates some of the ISEP data in NASIS and shows you errors or possible conflicts in the data (warnings). Each instance on the report is a link to make it easy to fix any data in question. Give each of the reports a try and be sure to let us know if you have any questions.